Receipts in a shoebox
Some managers send invoices in one batch in March. Then the work piles up right in statement season.
Your day-to-day, as we know it
This is what happens in your business before anyone talks about succession
Many programs
You work in the client's software or in your own. Every switch costs training time.
Statement under Section 35a of the Income Tax Act (EStG)
Owners and tenants want household-related services shown separately. For that, every tradesperson's invoice must be split cleanly.
Timesheets alongside the flat fee
If you bill by the hour, you discuss every query. Flat fees per unit bring calm once the processes are in place.
How we measure your company
The metrics we look at in the first call
We look at the numbers you use to run your business yourself. The right column shows our acquisition criterion.
| Metric | What it tells us | Our benchmark |
|---|---|---|
| Number of clients | Whether the business rests on many shoulders. | We look from 15 clients. |
| Revenue share of the largest client | How risky a switch or a takeover at the client would be. | Good if no client brings more than 20%. |
| Share of flat-fee revenue | How predictable revenue and utilization are. | We prefer flat fees. |
| Units served per accountant | How much manual work is still in each statement. | Good if the value rises without missed deadlines. |
| Statements finished by the owners' meeting season | Whether client deadlines are met. | We look for documented completion dates per client. |
What actually changes after the acquisition
Step by step
We automate the desk work. Professional decisions and customer contact stay with your people.
TodayCapture incoming invoices and assign cost types
With GTPInvoices are read and pre-coded. The accountant checks deviations and splits under Section 35a EStG.
TodayMatch bank transactions with open items
With GTPMatching runs automatically every day. Unclear payments are collected for clarification.
TodayTransfer heating cost values from the metering service into the annual statement
With GTPThe data is imported and checked for plausibility. The specialist clarifies outliers with the metering service.
TodayAnswer client queries about individual entries
With GTPRecords and booking history are compiled automatically. Your accountant still gives the answer.
Your systems stay in use:DOMUSHaufe PowerHausKarthagoImmoware24
AI potential in the segment
How much desk work can really be automated here
This is GTP's assessment. We show it upfront so you can see what we will work with after the acquisition.
End-to-end document processing
Text recognition and classification assign incoming invoices to the property, the account and the cost type.
Statements across several systems
Data extraction from different management programs makes clients independent of any particular software.
Check what the model pre-books
The model creates the entries and flags deviations. Your employees only check those.
What limits the technology here
Every client uses its own software and account logic, which creates media breaks at every interface.
What this means for you
Documented, multi-client processes are the strongest value driver in this segment.
Sources VDIV Deutschland, industry barometer 2025: 70% of management companies report overload, 63% give up particularly time-consuming properties (2025). VDIV Deutschland, industry barometer 2025: more than 8% of revenue goes into IT, almost 80% set aside funds for automation (2025).
What we want to see
The documents we need
After the first call, these five documents are enough for an indicative offer. On request, we sign a non-disclosure agreement (NDA) first.
- Client list with revenue, units, fee model and contract term
- Framework contracts with the managers, including liability provisions
- Process description for annual statements and monthly bookkeeping
- Deadline calendar of last year's annual statements with actual dates
- Overview of the programs and access used per client
What we buy
Our acquisition profile for this segment
Criteria
- From €0.5m EBITDA, below that as an add-on
- At least 15 clients, none above 20% of revenue
- Billing through monthly or annual flat fees
- Processes documented, independent of software
Value drivers
- Multi-client processes
- Contract terms longer than 12 months
- A team that delivers without the owner
Value reducers
- Extra services billed by the hour
- A few clients account for a large share of revenue
- Know-how held by only two people
How you can tell we know your business
Three facts you can quote
- 0170% of management companies are overloaded, 14% take on no new mandates (VDIV barometer 2025).
- 0257% of management companies drop unprofitable mandates, 63% give up time-consuming properties (VDIV 2025).
- 03Emeria's subsidiary SDS Saxonia Data Service shows that billing works as a standalone service (Emeria 2026).
From enterprise value to cash
Enterprise value is not the payout. What reaches your account depends on four items:
- Net financial debt
- Loans, leases and shareholder accounts are deducted, cash is added.
- Working capital
- We assume a normal level. An account emptied before the sale reduces the price.
- Investment backlog
- Vehicles, measuring equipment and software due in the next two years are deducted from the price.
- Payment structure
- Part of the price is paid only after signing, through a rollover or a performance-based component.
What lowers the value
If one of these points applies, the value drops:
- The owner personally holds the key customers
- Short remaining terms or contracts that can be terminated at any time
- If a large share of revenue depends on one customer, the price goes down.
- No second management level that runs the business without the owner
We calculate your value in the first call using your numbers. We go through the four items openly with you, even if the result is below your expectations.
All market data and the regulatory timeline for real-estate-related services
Frequently asked questions
What owners in this segment ask
Is my company too small for you?
From €0.5m EBITDA we buy standalone companies. Below that, as an add-on to a management platform if processes and team fit.
What happens to our software?
It stays for now. We build AI tools for document processing and billing on top of it.
Will we become a group back office?
You become the group's back office and keep your name and location.
How fast does it go?
The process has five steps. 1. Confidential enquiry. We usually reply within 72 hours. 2. First call. 30 minutes with a Managing Partner. 3. Indicative offer. Within 2 to 4 weeks, under NDA if you wish. 4. Due diligence and contract. Closing usually 6 to 9 months after the first call. 5. Handover. You stay on as managing director for 6 to 24 months.
Real-estate-related services
More segments in this area
Sell a property management company
Platform segment for management companies with a stable base of appointments and a certified team.
Sell a rental management companyCondominium unit and rental management as an addition to a WEG core.
Sell a technical property management companyTeams that manage maintenance, tendering and GEG measures for owners.
Sell a property management company (commercial)Management of office, retail and logistics properties for institutional owners.
Sell a facility services companyFacility-related services with recurring contracts with management companies and owners.
Why we buy this segment
A management company lives on the trust of advisory councils, owners and tenants in your team. That is why we talk about your people first and the price second.
I am responsible for the purchase agreement and the handover. In a share deal, your appointments remain in place, and no owners' association has to pass a new resolution. We clarify this before the offer.
For M&A advisors, tax advisors and succession advisors
Response on your client usually within 72 hours
Acquisition profile, teaser metrics and our commitments for all 24 segments are on a separate page. We only approach your client through you.
First step
Talk to a buyer who knows your segment
A 30-minute call is enough to know whether we fit. Afterwards you get a written assessment with reasons.
Request a confidential first call
Or call us: +49 40 89741812
ConfidentialOur Managing Partners and our investment team read your enquiry. We treat it confidentially. An NDA is possible in advance on request.